It is very important that the guest would not have any problem at all. It is already considered a great favor to have them at the venue. If they came from another state or country, they should at least make good use of the time they spend in the area. It is good to remember that they are always given the best of treatment and attention.
Since it is customary, the organizers must be the one to pay for the airfare and accommodation of the guest. If they are dealing with top executives, they must remember that they are given the best treatment possible. This can mean spending for the business class seats and the executive suits of hotels. All these things should be paid for by the team who invited the guests.
There are also many people who would think that they should at least give the entourage a good place to stay. Apart from the plane ticket, the entourage should also be given the best accommodation. These are the secretaries and associates and still, their comfort is a prime concern.
The organizing team should book everything a day or two ahead of the scheduled meeting. If this is too close, the guest may no longer have the chance to rest which is not good at all. They must be allocated some time for rest so that they will function as planned.
There should be an agenda given to the guest ahead of time. This is something that would determine the reason for being in the event. They need to make sure that the activities would fall on the dates they expect. This should also give them a clear idea of what they will have to do.
The guests should be met personally by company executives or by their representatives. It would matter that the bosses would give guests the highest honors. Meeting the important people of the business should give them an impression that their presence is highly appreciated.
The introduction is an important aspect of preparing and making the guest feel important. It would have to be thoroughly researched. The information should be accurate and must flow around the things that they do for the company. Other significant activities could be incorporated. What matters is that the introduction will make the person establish credibility.
It is necessary to let the guests have some token at the end of the event. These should serve as a good reminder of the event. They should also be taken to their destination by the Salt Lake City airport limousine. Every event organizer must realize that the goal is to make guests know that they have been helpful and their presence is very much appreciated.
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